Library Assistant III-Resources and Systems

Position Information Position Title Library Assistant III-Resources and Systems UIW Mission University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.
Position Summary The Library Assistant III-Resources and Systems supports the UIW Libraries by performing a range of duties related to the setup, maintenance, and updating of library content resources and systems and related data and budget records, including assisting with associated technical problem-solving.
This position requires the use of systems and software applications to perform detailed records, content, and budget management work and associated problem solving.
The Library Assistant III-Resources and Systems reports to the Coordinator of Systems & Licensing.
Benefits UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback.
UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave.
Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents.
Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution.
We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program (EAP), wellness programs, employee discount program, Public Service Loan Forgiveness (PSLF) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.
Job Duties Job Duty Name Online Resources Access and Technical Support Description of Job Duties Verify and update online resources access and coverage in library management system, library content management platforms, and vendor content sites.
Coordinate with library staff, library users, and content and system providers to investigate and resolve online resources access and linking issues.
Track and report outcomes of online resources access, linking and related support issues.
Job Duty Name Order and Invoice Processing and Budget Tracking Description of Job Duties Maintain library resources order and invoice records in library records management systems and communicate with vendors on discrepancies or errors.
Monitor library resource payment statuses in university accounts system, update library records management systems, and communicate with accounts payable on discrepancies or errors.
Maintain and update library resource budget expenditure records; provide updates and reports as needed to library management.
Job Duty Name Records and Usage Data Management and Analytics Description of Job Duties Compile usage data from library vendors and library management system to maintain and update library resources usage database.
Report updates and changes to statistics standards from vendors.
Create and compile library resources records bibliographic and related data for analysis and reporting purposes.
Analyze bibliographic and related library resources data using various metrics for internal library reports and department accreditation reports.
Perform other duties as assigned.
Qualifications Knowledge Skills and Abilities Working knowledge of Microsoft Office applications, Demonstrated expertise with Microsoft Excel.
Ability to perform detail-oriented tasks requiring a high degree of accuracy.
Strong skills in working with and manipulating data records.
Comfortable with working with computer systems, learning software applications, and navigating Websites.
Ability to work with and safeguard confidential information.
Ability to work independently with minimal supervision.
Effective verbal and written communication skills.
Ability to work effectively with individuals from diverse communities and cultures.
Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.
Required Education Bachelor’s Degree OR 90 credits hours and 1 additional year of required work experience.
Required Work Experience Three (3) years of cumulative experience in one or more of the following functional areas: Systems and technical support Order and invoice processing with budget tracking Records and usage data management and analytics.
Preferred Qualifications Previous experience working as a library technician in a public or academic library.
Bachelor’s Degree with some coursework in library or information science or with systems.
Experience working with library research and online databases.
Experience troubleshooting user technical support issues.
Required Certifications, Licenses or Registrations None specified.
Work Hours Typical Monday through Friday 8:00am to 5:00pm with occasional extended hours/weekends to meet departmental needs and/or needs.
Physical Demands None Specified.
Posting Details Posting Details Posting Number AS1824PO Number of Vacancies 1 Job Type Full Time Job Category Staff (non-exempt) Desired Start Date 01/08/2024 Position End Date (if temporary) Reports to Coordinator of Systems & Licensing Salary $37,000-$39,000 Annualized based on 40 hour work week Open Date 11/20/2023 Close Date Open Until Filled Yes Special Instructions to Applicant N/A.
EOE UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).
Title IX This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy.
As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations.
These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.