Accounting

Job Description: Accounting Location: San Antonio, TX, 78222 Position Summary : The position performs a range of accounting and clerical tasks related to accounts receivable, accounts payable, and credit and collections, including but not limited to posting entries, verifying, and reconciling input to accounting program, processing payments, preparing, and submitting customer invoices, receiving, processing payments, and reconciling vendor invoices, collections, account setup and maintaining files.
Skills: Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
Organize and maintain files and records, ensuring they remain updated and are easily accessible.
Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
Oversee the sorting and distribution of incoming/outgoing mail.
Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
Assists with accounting records and ledgers by reconciling monthly statements and transactions.
Records entry of, verifies documentation for, and distributes petty cash.
Calculates and reports sales tax based on paid invoices.
Creates invoices according to company practices; submits invoices to customers.
Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
Creates reports regarding the status of customer accounts as requested.
Research customer discrepancies and past-due amounts with the assistance of the Controller and other staff.
Collaborates with the Controller to reconcile accounts receivable on a periodic (at least bimonthly) basis.
Fill in as cashier/receptionist when needed in a friendly manner and be knowledgeable when answering the phone, taking messages, or redirecting calls.
Scan customer delivery paperwork in network folder.
Assists in generating monthly billing statements based on the general ledger.
Assists Controller in reconciling revenue accounts each month.
Copies, files, and retrieves materials for accounts receivable as needed.
Relays changes of information to appropriate employees.
Ensures employer identification numbers or social security numbers have been collected from all vendors to prepare and submit 1099’s.
Ensures proper maintenance, filing, and storage of records in case of audits.
Performs other related duties as assigned.