Coordinator, Global Engagement

Location: San Antonio, TX Regular/Temporary: Regular Job ID: 11588 Full/Part Time: Full Time Org Marketing Statement The University of Texas at San Antonio, a Hispanic Serving Institution situated in a global city that has been a crossroads of peoples and cultures for centuries, values diversity and inclusion in all aspects of university life.
As an institution expressly founded to advance the education of Mexican Americans and other underserved communities, our university is committed to promoting access for all.
UTSA, a premier public research university, fosters academic excellence through a community of dialogue, discovery and innovation that embraces the uniqueness of each voice.
With more than 34,000 students, UTSA is the largest university in the San Antonio metropolitan region.
UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service.
The university serves as a center for intellectual and creative resources as well as a catalyst for socioeconomic development and the commercialization of intellectual property-for Texas, the nation and the world.
Learn more online, on UTSA Today or on Twitter, Instagram, Facebook, YouTube or LinkedIn.
Posting End Date: Applications will be accepted through 11:59 PM CDT on 3/21/2024.
At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.
Review of applications will begin 3/7/2021.
Salary Range: $36,000- $45,000/Annualized, commensurate with education, experience and qualifications.
Hours: up to 40 hours per week, exempt.
Required Application Materials: Resume is required.
Cover Letter is preferred.
Essential Functions Function: To provide administrative support to Global Initiatives with hosting international delegations and implement special international programs.
Collaborate with Global Engagement Team with the initiation, development, and documentation of institutional relationships and academic initiatives with foreign universities, institutes, and government entities.
Scope: Coordinates and arranges the protocol required by activities with international visitors and related events.
Accomplishes projects related to international initiatives as assigned by the Associate Director of Global Engagement and/or the Vice Provost for Global Initiatives.
Core Responsibilities Schedules and coordinates activities in assigned projects related to inbound and outbound delegations.
Creates and processes electronic documents such as purchase orders, reimbursements and travel.
Serves as a point-of-contact and coordinator responsible for ensuring appropriate protocol is in place for meeting engagements, activities, agreement signings, and social events for international visitors and guests of Global Initiatives.
Coordinates with UTSA stakeholders the implementation of special international programs.
Researches new program ideas.
Coordinates marketing and communication activities for special programs.
Assists in the development of international collaborations, then collects data from various sources and analyzes for accuracy, completeness and relevance.
Prepare social media posts, presentations and other forms of official communications.
Edit speeches, memoranda, reports and proposed publications.
Develops and oversees the maintenance of office filing systems.
Maintains complex and confidential files for administrators.
Performs other duties as assigned.
Represents UTSA Global Initiatives at city, state, national, and international associations/consortia and events.
Required Qualifications Bachelors in Business, Global Affairs, Marketing, Communications, Event Management, Tourism, Hospitality, or any other related field.
3 years of experience in special programs, program coordination, coordination of programs involving international partners or experience in a higher education institution.
Experience in the administration of educational programs in a University, Military, or Governent setting.
Excellent program planning and implementation skills.
Ability to work and communicate effectively with internal stakeholders (faculty & staff) and international partners.
Outstanding organizational and computer skills.
Experience creating presentations and hosting high-profile events.
Time management.
Experience in data management.
Preferred Qualifications Prior experience in the management of related programs and initiatives in a University setting.
Bilingual in the languages of English and Spanish, with the ability to speak, read, and write at a high level of professional competence in both languages.
The ability to multi-task, work and lead in a fast-paced professional business environment.
Excellent intercultural communication skills.
Additional Information UTSA is a tobacco free campus.
This is a security sensitive position.
Employment is contingent upon a successful background check.
Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
Valid driver's license and Motor Vehicle Record (MVR).
Working Conditions Working Environment: Office Environment.
Ability to travel to and from meetings, training sessions or other business-related events.
Occasional after hours and weekend work or overtime may be required.
Physical Demands: Sedentary work; sitting most of the time.
Jobs are sedentary, if walking and standing are required, only occasionally.
Exerts up to 10 lbs.
of force occasional This position will be primarily located on campus.
Travel and parking expenses are the employee's responsibility.
Equal Employment Opportunity As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status.
The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination.
Women, minorities, people with disabilities and veterans are encouraged to apply.
UTSA campuses are accessible to persons with disabilities.