Office Support Specialist

*About Us:* Join our fast-paced real estate company, where we value professionalism and commitment to excellence.
We are currently seeking a highly organized and dedicated office support specialist for various office functions, from technical assistance to event planning.
*Job Description:* As the Office Support Specialist, you will be the first point of contact at our front desk, providing administrative support across the organization and ensuring the smooth operation of our office.
You will play a role in fostering the professional image of our company.
*Key Responsibilities:* * Welcome visitors and agents, ensuring a positive first impression.
* Manage incoming calls, including answering, screening, and routing in a professional manner.
* Handle mail and package deliveries efficiently.
* Maintain office supplies, including refilling coffee station supplies, ensuring printers have paper, and keeping the office organized and tidy.
* Assist in coordinating office events, setting up for meetings, and ordering food as necessary.
* Support the organization of open houses and the preparation of binders and other presentation materials.
* Assist agents with technical support, such as connecting laptops to printers.
* Participate in the onboarding process of new hires, providing support and necessary documentation.
* Remain flexible to handle various ad-hoc projects and administrative tasks as needed.
Requirements: * Proven experience as a Receptionist, Front Office Representative, or similar role in a busy office.
* High attention to detail, organizational and time management skills.
* Strong communication and interpersonal skills, with a high proficiency in written communication, including proper grammar, spelling, and punctuation.
* Ability to work independently and as part of a team.
* High level of punctuality and reliability.
* Professional attire and demeanor.
* Proficiency in Google Suite and office management software.
* Flexibility to take on multiple tasks and adapt to changing priorities.
* Perform well under pressure.
* Problem solver that anticipates office needs.
Preferred Qualifications: * Experience in a similar business environment.
* Technical savvy, especially with office equipment and software.
* Experience coordinating events or managing office logistics.
*Our Ideal Candidate:* * Exceptionally Organized: Manages multiple tasks and projects with superb accuracy and attention to detail.
* Strong Communicator: Possesses excellent verbal and written communication skills, ensuring clear and professional interactions with colleagues and clients.
* Technically Proficient: Comfortable using and troubleshooting office technology, including printers, laptops, and specialized software.
* Proactive Problem Solver: Anticipates needs and confidently addresses challenges as they arise, ensuring smooth office operations.
* Team Player: Works collaboratively with other staff members to support overall office functions, fostering a friendly and supportive office environment.
* Client-focused: Exhibits a warm, welcoming demeanor and maintains professionalism under pressure, crucial for first impressions and ongoing client relations.
* Adaptable: Quickly adjusts to new tasks or unexpected changes in priorities, demonstrating flexibility without sacrificing quality.
* Ethical and Discreet: Handles sensitive information with integrity and discretion, ensuring confidentiality and trust.
* Punctual and Reliable: Shows up on time and consistently meets deadlines, maintaining a high standard of dependability.
* Eager to Learn and Grow: Shows a genuine interest in professional development and seeks opportunities to enhance skills and knowledge.
*Benefits & Perks:* Join our team and enjoy a range of benefits designed to support your health, wellness, and career development: * Health Insurance: Comprehensive health insurance plans to ensure you and your family are covered.
* Paid Time Off (PTO): Generous PTO policy to help you relax, recharge, and take the time you need off work.
* Performance Bonuses: We reward hard work and exceptional performance with bonuses, reflecting our commitment to recognizing and appreciating top talent.
* Daily Refreshments: Our break area is always stocked with a variety of drinks and snacks to keep you energized throughout the day.
* Catered Lunches: Enjoy catered lunches with the team approximately 3-4 times a month—a great way to bond and indulge in some great food.
* Supportive Team Culture: We pride ourselves on a workplace where everyone’s input is valued, support is readily available, and teamwork is at the heart of what we do.
*About The Levi Rodgers Real Estate Group:* * The team was started by Levi Rodgers, a Combat Wounded Green Beret.
He and his team now dedicate endless time and energy to serving the military community, as well as the community as a whole.
We are San Antonio’s most trusted and hardest working real estate company.
* Our philosophy is to strive to have an impact on people’s lives and the community.
Representation will never be compromised.
* The #1 Real Estate Team in San Antonio, Texas 2020,21,22 * Top 5 Real Estate Teams in Texas.
*To Apply:* * Please apply through Indeed and submit your resume and complete Skills Tests * Cover letter and references a plus Thank you for your interest! Job Type: Full-time Pay: $20.
00 per hour Expected hours: 40 per week Benefits: * Health insurance * Paid time off Schedule: * 8 hour shift * Day shift * Monday to Friday * Weekends as needed Work Location: In person