Do you long to work for a team of professionals who do quality work and keep a positive attitude? Are you experienced, efficient, and organized? Do you have a passion for helping others and love putting a smile on people’s faces? Are you a talented multi-tasker who loves interacting with people in a professional office setting? Then you’re a great fit for the Executive Secretary/Intake Specialist position on our team! We invite you to review our Vivid Vision and Corporate Culture.
You’ll act as the first point of contact for the law firm, answer phone calls, keep the CEO organized, schedule meetings, make travel arrangements, handle mail and deliveries, engage in face-to-face customer contact, track marketing results, seek customer reviews, engage in marketing, manage multiple phone lines and calendars, and help us with other operational duties to keep everything running smoothly.
the ideal candidate is a great communicator with a strong work ethic and a strong desire to help people.
We help people get through the toughest times of their lives due to divorce or the death of a loved one.
This job cannot be done remotely.
If you’re looking for a role where you make a difference every day, start your application today.
Compensation:
$30,000 yearly
Responsibilities:
Give every employee, client, and visitor a warm welcome at the front desk and communicate any important information or directions
Respond to incoming phone calls and emails and make sure the right people receive all important information
Manage incoming and outgoing mail and handle deliveries
Make appointments for employees and ensure the calendar is current and correct
Provide administrative support to other team members with data entry, paperwork, photocopying, etc.
when needed
Organize, research online, and make reservations for employee travel.
Keep the front office secure by ensuring all visitors follow proper sign-in procedures.
Manage individual calendars for multiple employees.
Encourage potential new clients to make an appointment and to hire the firm.
Make multiple follow-up calls, emails, and text messages.
Produce simple Excel spreadsheets and enter client contact information.
Engage in marketing activities and seek customer reviews.
Collect money.
Keep files organized.
Keep the CEO organized.
Qualifications:
Must have graduated high school, received a G.
E.
D.
or equivalent
Proficient computer skills and knowledge of Microsoft Office
Possesses strong customer service skills, interpersonal skills, organizational skills, and time management skills
Well-versed in taking telephone calls and handling stressful situations
Able to be a compassionate listener
Must be available to work onsite Monday - Friday 8:30 to 5:30
Must have at least 4 years of relevant office experience
Must be professional in speech and dress
Must be reliable and consistent in attendance
About Company
Laura D.
Heard Law Firm Inc.
is an established, rapidly growing, woman-owned law firm in San Antonio, TX with a reputation for excellence.
We treat our clients, opposing counsel, and each other with professionalism and respect.
The firm has a dynamic mission statement that includes a Christian worldview.
We pray with and for clients.
The firm is open to persons of all religious beliefs who respect the religious faith of the firm’s founding attorney and whose conduct does not undermine this firm’s unique approach to the practice of law.
We make a positive difference by protecting those who lost a loved one by death or divorce and thereby show God’s love.
We take seriously the Biblical instruction to fight for justice for widows and orphans, which is the essence of probate and family law.
The Firm’s motto: "Justice Flows from Truth, Compassion, Wisdom & Persistence.
” We are changing the world one family at a time.
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