Summary
Under general supervision, is responsible for providing County Courts-at-Law case files and documents; oversees Assistant Court Clerks; maintains dockets; prepares correspondence; prepares official documents; coordinates court appearances; administers oaths; performs data entry; answers telephones; maintains files; makes certified copies; and performs related duties as required.
Duties and Responsibilities
Maintains hearing, jury and non-jury trial daily dockets
Prepares court correspondence
Prepares and issues legal documents which may include court orders, judgments, warrants, subpoenas, requests for Abstracts of Judgment and Writs of Execution and Possession, court ordered personal service on delinquent estates or requests for psychiatric examinations
Coordinates the appearance of parties for cases scheduled on the daily docket
Administers oaths and takes proofs for parties involved in individual cases
Performs data entry and computer research of individual case, court date and dismissal or appeal information
Answers questions in person and by telephone regarding court procedures
Maintains case files
Makes certified copies of legal documents
Prepares court case reports and statistics
May calculate and accept fees and court costs for court orders
Oversees the daily work of Assistant Court Clerks.
Calculates and collects fines and court costs and fees in person and by mail.
Balances cash drawer.
Prepares daily bank deposits.
Answers correspondence and telephone inquiries regarding court costs and fees.
Updates misdemeanor cases regarding time payments not paid in full within the allotted time.
Contacts defendants with outstanding fines and sets cases for show-cause hearings
Performs other duties as required
Minimum Qualifications
High School or General Education Development (GED) certificate, and three (3) years judicial system experience; or an equivalent combination of education and experience
Good knowledge of civil, criminal or probate courtroom procedures; good knowledge of basic legal terminology; good knowledge of alphabetic and numeric file maintenance
Skill in understanding and applying State Judicial Code
Ability to communicate effectively, both verbally and in writing; ability to accurately enter data; ability to perform basic mathematical calculations; ability to operate personal computer, typewriter and basic office equipment; ability to establish and maintain effective working relationships with co-workers, County employees, Elected/Appointed Officials, attorneys and the general public
Must secure and maintain Criminal Justice Information Service Certification and Bexar County Information System Certification (security clearances) within six (6) months of employment
Must secure and maintain 18 hours of Court Personnel Education within one (1) year of employment
Must secure and maintain a favorable background investigation and clearance
Must secure and maintain a pre-employment physical and a pre-employment drug screen test
May be required to work more than 40 hours during the workweek
Working Conditions and Physical Demands:
Physical requirements include lifting/carrying 10-15 lbs.
occasionally; visual acuity, speech and hearing; hand and eye coordination and manual dexterity necessary to operate a computer keyboard, typewriter and basic office equipment.
Subject to sitting, standing, walking, reaching and handling to perform the essential functions
Working conditions are primarily in an office environment
Supplemental Information
Workstations with internet access are available, if needed, to view job postings and apply online at 211 S Flores, San Antonio, TX 78204, 8am – 5pm, Monday through Friday.
Phone: 210-335-2545.
EQUAL OPPORTUNITY EMPLOYER
Bexar County is an Equal Opportunity Employer and committed to Workplace Diversity.
We are committed to providing equal opportunity for protected veterans and individuals with disabilities.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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