Overview:
Job Summary: Provide support to the Human Resources Team in the areas of engagement and office management.
Our Exceptional Benefits Plan includes:
Supportive & Friendly Culture
Manage national accounts for Fortune 500 companies
Medical, Dental, Vision coverage options
Flexible Spending & Health Savings Accounts
Wellness Screenings
Life Insurance
401k with Employer Contribution
Short/Long Term Disability
Generous Paid Time Off program
Career Growth Opportunities and Career Mapping
Additional perks including Pet Insurance, Employee Assistance Program, Educational Assistance Program (Non-Union employees), and Various employee discount offerings from our Vendors
Responsibilities:
Talent Operations Support (60%)
Partner with TO Team on execution of office engagement activities
Prepare workspace for new hires (equipment, supplies, Welcome Box)
Assist with cleaning out desk after employee separation
Taking photos and ordering badges for new hires
Office introductions and tour
Create name plates and updating old name plates
Provide general administrative support to TO Team
Post Monthly Birthday and Anniversary Lists
Request, customize and send New Hire Announcements
Assist with new hire document completion & orientations
Assist senior management with meeting and luncheon coordination
Additional duties as defined by manager
Office Management (40%)
Greet visitors and notify appropriate parties of their arrival
Answer phone, transfer calls and manage voicemail
Receive, sort and deliver mail and shipments
Supervises maintenance and alteration of office areas, housekeeping services and any open work orders with Landlord
Prepare and label outgoing shipments
Manage inventory and ordering of office supplies per purchasing policies and budgetary restrictions
Supports Operations with job costing
Process new employee security access cards
Monitor visitor access and maintain security awareness
Distribution of building announcements & Warden meetings
Oversee office houseplant visits and ordering
Manage coffee and vending machine inventory, maintenance, or repair
Qualifications:
Skills
Bi-Lingual (English/Spanish)
High proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
Ability to prioritize effectively every day & every week
Excellent verbal and written communication skills
Strong organizational skills and attention to detail
Must be a self-starter
Ability to communicate effectively and frequently with both internal and external customers
Handle confidential information on daily basis
Education, experience, certifications
Associates degree in Human Resources or equivalent field
2+ years of relevant experience
Physical and mental demands
Ability to lift 50lbs
Working Conditions
Prolonged hours in front of computer
eeo/mfdv
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