Administrative Assistant/Receptionist

Job Title: Administrative Assistant Reports To: Upper Management FLSA Status: Non-Exempt The Administrative Assistant is responsible for inputting data and making changes to existing data figures in digital databases and other duties to ensure office operates efficiently.
Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned.
Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions.
* Utilizes a notepad, electronic notes, emails or any other system to track tasks to ensure completion of all tasks.
* Keep electronic files up to date in Trello.
* Ensures work presented to upper management staff is concise and accurate.
* Attends meetings to accurately document notes to organize for all meeting attendees.
* Records documentation for employee and franchisee meeting summaries and any additional important information.
* Facilitates the new hire on boarding process.
* Tracks employee required training and certification, completion, and due dates for retraining.
* Track and schedule employee performance evaluations.
* Maintains physical and electronic filing system for franchise offices and their employees.
* Creates and maintains electronic files for company new hires.
* Keeps upper management staff abreast of upcoming meetings.
* Schedules meetings and travel arrangements to include flights, car rentals and any other required accommodations.
* Manages inventory of office supplies and equipment.
Places replenishment orders as needed.
* Manages company mailing and shipping needs.
* Utilizes standard office equipment to include printer, copier, and scanner.
* Collects company receipts to send to accountant both digitally and manually.
* Performs other related duties as assigned.
Competencies: To perform the job successfully, an individual should demonstrate the following.
* Communications-Exhibits good listening and comprehension.
Expresses ideas and thoughts clearly and concisely both verbally and in written form.
Keeps others adequately informed.
Selects and uses appropriate communication methods.
* Use of Technology-Demonstrates required skills; adapts to new technologies; troubleshoots technological problems; uses technology to increase productivity; keeps technical skills up to date.
* Dependability-Commits to doing the best job possible.
Follows instruction.
Keeps commitments.
Meets attendance and punctuality guidelines.
Responds to requests for service and assistance.
Takes responsibility for own actions.
* Initiative-Volunteers readily; undertakes self-development activities; seeks increased responsibilities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed; gains knowledge from supervisor to accomplish duties according to company standards.
* Quality-Fosters quality focus in others.
Improves processes.
Measures key outcomes.
Sets clear quality requirements.
Solicits and applies customer feedback.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience: High school diploma or general education degree (GED); some college is preferred.
One to two years related experience and/or training; or equivalent combination of education and experience.
Language Ability: Read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Write routine reports and correspondence.
Speak effectively before groups of customers or employees.
Mathematical Ability: Add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.
Compute rate, ratio and percent, and draw and interpret bar graphs.
Reasoning Ability: Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Computer Skills: Previous experience using Trello is preferred.
Certificates and Licenses: None Supervisory Responsibilities: This job has no supervisory responsibilities.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear.
The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl.
The employee is occasionally required to stand and walk.
The employee must be able to occasionally lift and/or move up to 10 pounds.
Specific vision abilities required by this job include close vision.
Job Type: Full-time Pay: $11.
00 - $15.
00 per hour Schedule: * 8 hour shift Experience: * Administrative: 1 year (Preferred) Work Location: In person