Immediate Opening / Full - Time (30 - 35 hours weekly)
BC Lynd Hospitality is searching for a Corporate Account Payable Clerk to join our team.
He/She will manage relations with General Managers and vendors.
In this position, you will have the opportunity to work with multiple properties, learn our accounting system and processes while ensuring to deliver outstanding service and support for our company.
To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential duty and/or function satisfactorily.
Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.
Education & Experience:
High School diploma at minimum some college preferred or accounting.
At least 2 to 5 years preferred experience in related accounting field.
Computer knowledge/skills required.
The Account Payable Clerk primary duties will include the following:
Set up and maintenance of vendor accounts, ensuring all applicable documents are received, scanned, and uploaded to AP software in a multi location environment.
Review employee expense reports, ensuring required documentation is attached, accurate submission and posting.
Review and process all approved invoices for payment - ensure all appropriate signatures and back-up attached.
Verifies invoices are coded to the proper general ledger account.
Pays vendors by monitoring discount opportunities; verifying federal id numbers (W-9); contracts, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments.
Verifies vendor accounts by reconciling monthly statements and related transactions.
Allocate charges to several locations and create invoices accordingly.
Issue payment checks timely and or based on cash flow from operations.
Fill out credit applications,
Creates and maintains contracts database.
Verifies vendors have proper insurance coverage.
Manage relations with General Managers and vendors.
Maintains historical records by electronic document storage and paper files as necessary.
Investigates and resolves problems associated with processing of invoices and purchase orders.
Identify errors or discrepancies and resolve them before processing.
Assist corporate office with month-end process and preparation of financial statements.
Provide filing, scanning and other support to other team members as directed.
Please note that this is not a comprehensive list of duties and requirements.
Qualifications:
Two to five years of relevant experience including working with accounting or accounts payable software preferably in multilocation environment.
Strong attention to detail and a desire for 100% accuracy in work product.
Proficiency in working with spreadsheets containing medium to large amounts of data.
Experience using Word and basic to advanced Excel.
Must be able to multitask and prioritize departmental functions to meet deadlines.
Must be able to effectively communicate both verbally and written, with all levels of employees in an attentive, friendly, courteous, and service oriented manner.
Work effectively with team members by practicing punctuality, respect for deadlines, collaborative problem solving, and honest communication.
Must be effective at listening to, understanding, and clarifying concerns raised by General Managers.
Must be able to maintain confidentiality of information.
Comply with BC Lynd's standards and regulations to encourage safe and efficient operations.
Must be able to cross-train in other corporate office-related areas as needed.
Benefits:
Paid Time Off
6 Paid Holidays
Discounted Hotel rooms with Marriott properties
Health, Dental, Vision, and Life Insurance Policies
401K Program
Cell phone service reimbursed up to $35 per month
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